How do I apply for a grant from the foundation?

To apply for a grant, you must submit an application which meets standards outlined in the application process and funding guidelines, in addition to providing the supporting documentation listed. Click here to learn more about the application process and access the application.
Our camp applied last year but did not receive funding. Should we still apply?

Absolutely! We encourage all previous applicants, including those who did not receive funding in previous years, to apply again. The grant review process is highly competitive, and not receiving funding in a previous application cycle does not preclude your camp from being successful in subsequent attempts.
Can current grantees apply to receive funding in 2024?

Yes, current grantees are eligible to apply for funding in 2024! We encourage current grantees to submit applications which highlight the impact made in their 2023 programs, in addition to articulating their current need for funding. Each application is reviewed independently based on alignment with our grant objectives and criteria. Funding decisions for current grantees will also consider their performance and success with their current grant program. We value our ongoing partnerships and look forward to continuing our collaboration with current grantees to create a positive impact in our shared mission.
What is the maximum funding request?

Pony Barnes Foundation will fund awards based on needs up to 20k.
My funding request does not fall under any of your programs. Can I still submit it?

If your funding request does not fall under any of our programs, reach out to grants@ponybarnesfoundation.org with a brief explanation of your needs and our team will review your request. PBF reserves the right to fund only proposals that fit within the two grant areas, however, may consider proposals outside of these areas depending on the nature of the program. Proposals must benefit LGBTQ+ youth and/or their families through camp.
How will awards be selected? What makes a solid proposal?

Proposals will be selected by a committee of PBF stakeholders. All reviewers will have a chance to recuse themselves from the selection process if there is a conflict of interest. Click here to review what qualities make a solid proposal.
What is the timeline for grant funding?

The grant application period begins July 24th and applications are due no later than September 22nd. Funding will be distributed to grantees during November 2023. Application Period Begins – July 24, 2023 Applications Due – September 22, 2023 Grant Proposal Review – October Award Letters and Notifications – November Funds Released – December Quarterly Progress Reports Due – Every three months of grant award until close, subject to grant agreement Final Progress Report Due – Upon conclusion of the grant award, subject to the grant agreement
What documents are needed for the application?

Applicants must complete the full application, in addition to uploading an itemized budget outline for your project, IRS determination letter, and a timeline of key project milestones.
I have questions about my application. Does PBF provide resources for applicants?

Applicants may reach out to grants@ponybarnesfoundation.org for additional questions about the application or awarding process. We are happy to schedule a meeting to clarify our expectations and address your questions.
We want to ensure our application aligns with the Pony Barnes Foundation’s work. Are there specific materials or guidelines we should review and incorporate into our application to ensure a better alignment?

Yes. Applicants should review PBF’s mission, vision, and values on our website, as well as our strategic plan. It is also a good idea to familiarize yourself with the work of our current grantees by reviewing their programs here. We also recommend that you subscribe to our newsletters to get regular updates about our programs and priorities.
Is there a specific format or template for the application?

Applicants must utilize the online program, Proposal Space, to submit applications. Required materials must be uploaded in one of the following formats: .pdf, .doc, and .docx. If you would like to submit supplemental materials at the end of your application, those may be uploaded in the following formats: doc, docx, gif, jpeg, jpg, mov, mp4, pdf, png, ppt, pptx, tif, tiff, wmv, zip.
Are there any restrictions on how the grant funds can be used?

Yes, grant funds must be utilized in accordance with the project proposed in your application. If your project is funded, your organization must agree to the grant terms and conditions which further outline the restrictions placed on grant funds.
Is there a limit on the number of applications one organization can submit?

Yes, your camp may submit up to two applications: one for the Dr. Barnes Learning & Leadership Program and another for the Rainbow Family Camp Fund.
Our organization does not have non-profit status. Can we still apply?

Unfortunately, organizations without non-profit status are ineligible for funding at this time.
I don't see the Brave Space Fund. I was planning on applying. Where does my application fit?

Grant categories have shifted this year as PBF aims to make it easier to cover all camp needs in relation to creating experiences of belonging and connections for LGBTQ+ youth and families. The Dr. Barnes Learning and Leadership Fund now encompasses the objectives previously held in the Brave Space Fund. Please view the description of this fund to learn more. If you have any questions about this change or if you'd like to discuss your proposal to determine if it still fits in line with our grant programs, please reach out to grants@ponybarnesfoundation.org.

Frequently Asked Questions